Document Map Applies Level 1 to Incorrect Paragraphs

Hey Luke:

I don't know if this will help, but ...

The Document Map is a "View" that is constructed based on the Outline Level
applied to each paragraph (regardless of the style of that paragraph).

So if you use styles that have the correct Outline Level defined, Word will
accept them and use them.

If you use styles (e.g. Normal style) that have an Outline Level of Body
Text, Word will change the outline level to make the view work.

As Daiya says, Word 2008 is more intelligent about this, but it still needs
to start each Outline with a Level 1 heading.

The built-in Heading styles have this property correctly set by default (and
you can't change it for those styles...)

Cheers


On 19/01/08 3:47 AM, in article ee89241.-1.RemoveThis@webcrossing.caR9absDaxw,
"ObiWan@officeformac.com" wrote:

> What once was gone is now found:
> I "love" the document map; I'm able to get through my notes quickly by
> utilizing the "heading" styles in MS Word. I have a heading for class notes
> (and sub headings for each day); then I have a heading for study notes (and
> sub headings for each book chapter). I use this method for every class! [I
> suppose I should move to html - but I'll leave that for another day].
>
> Problem: when I open my document (after saving it; properly formatted with
> correct heading styles AND correct outline levels; AND correct styles linked
> to the correct outline levels); the program - AUTOMATICALLY reformats certain
> "body text" to "level 1" in my outline (and therefore shows up on my document
> map). My workaround - as described in
> http://support.microsoft.com/kb/180594
> says to re-apply the outline levels. PAIN to do EVERY time I re-open my class
> notes.
>
> Solution: ?? Help me, you are my only hope!
> ObiWan

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:john@mcghie.name
 >> Stay informed about: Document Map Applies Level 1 to Incorrect Paragraphs 

Hi, I recently switched from Windows to OS X when I bought my first Mac. I
have been using Word 2007 for Windows for more than a year and have become
reliant on the Document Map to navigate through a very long document. I
purchased Parallels so that I could continue using Word 2007 while I got used
to the Mac environment, but I purchased Office 2008 for Mac when it came out
last month.

When I opened it and imported my document into Word 2008, I couldn't get the
Document Map to work properly. I think I am having the same difficulty that
"Obi Wan" had, but I'm no Jedi at Word for Mac yet, and I didn't really
understand the answer you sent to him.

I have just verified that my "Heading 1" and "Heading 2" designations for
chapter and section headings came over correctly from Word 2007, but I'm not
sure what to do next to make the Document Map display only the Table of
Contents headings that it did in Word 2007 for Windows.

Could you possibly give me step-by-step instructions on how to get this
fixed? I was very adept at Word 2007, but I'm pretty lost with Word 2008.
If I can get the Document Map working right, I'll figure out the other stuff
as I go.

Thanks for any assistance you can provide!



"John McGhie" wrote:

> Hey Luke:
>
> I don't know if this will help, but ...
>
> The Document Map is a "View" that is constructed based on the Outline Level
> applied to each paragraph (regardless of the style of that paragraph).
>
> So if you use styles that have the correct Outline Level defined, Word will
> accept them and use them.
>
> If you use styles (e.g. Normal style) that have an Outline Level of Body
> Text, Word will change the outline level to make the view work.
>
> As Daiya says, Word 2008 is more intelligent about this, but it still needs
> to start each Outline with a Level 1 heading.
>
> The built-in Heading styles have this property correctly set by default (and
> you can't change it for those styles...)
>
> Cheers
>
>
> On 19/01/08 3:47 AM, in article ee89241.-1.DeleteThis@webcrossing.caR9absDaxw,
> "ObiWan@officeformac.com" wrote:
>
> > What once was gone is now found:
> > I "love" the document map; I'm able to get through my notes quickly by
> > utilizing the "heading" styles in MS Word. I have a heading for class notes
> > (and sub headings for each day); then I have a heading for study notes (and
> > sub headings for each book chapter). I use this method for every class! [I
> > suppose I should move to html - but I'll leave that for another day].
> >
> > Problem: when I open my document (after saving it; properly formatted with
> > correct heading styles AND correct outline levels; AND correct styles linked
> > to the correct outline levels); the program - AUTOMATICALLY reformats certain
> > "body text" to "level 1" in my outline (and therefore shows up on my document
> > map). My workaround - as described in
> > http://support.microsoft.com/kb/180594
> > says to re-apply the outline levels. PAIN to do EVERY time I re-open my class
> > notes.
> >
> > Solution: ?? Help me, you are my only hope!
> > ObiWan
>
> --
> Don't wait for your answer, click here: http://www.word.mvps.org/
>
> Please reply in the group. Please do NOT email me unless I ask you to.
>
> John McGhie, Consultant Technical Writer
> McGhie Information Engineering Pty Ltd
> http://jgmcghie.fastmail.com.au/
> Sydney, Australia. S33°53'34.20 E151°14'54.50
> +61 4 1209 1410, mailto:john@mcghie.name
>
>
 >> Stay informed about: Document Map Applies Level 1 to Incorrect Paragraphs 

Hi Neil,

Welcome to the Mac, ask as many questions as you need to.

I just finished editing this article. It should be a clear explanation
of the problem, with some step-by-step instructions for both fixing and
preventing it. Please be sure to mention it if any part is confusing or
does not behave as expected.
http://word.mvps.org/mac/DocMapMac.html

Daiya

Neil wrote:
> Hi, I recently switched from Windows to OS X when I bought my first Mac. I
> have been using Word 2007 for Windows for more than a year and have become
> reliant on the Document Map to navigate through a very long document. I
> purchased Parallels so that I could continue using Word 2007 while I got used
> to the Mac environment, but I purchased Office 2008 for Mac when it came out
> last month.
>
> When I opened it and imported my document into Word 2008, I couldn't get the
> Document Map to work properly. I think I am having the same difficulty that
> "Obi Wan" had, but I'm no Jedi at Word for Mac yet, and I didn't really
> understand the answer you sent to him.
>
> I have just verified that my "Heading 1" and "Heading 2" designations for
> chapter and section headings came over correctly from Word 2007, but I'm not
> sure what to do next to make the Document Map display only the Table of
> Contents headings that it did in Word 2007 for Windows.
>
> Could you possibly give me step-by-step instructions on how to get this
> fixed? I was very adept at Word 2007, but I'm pretty lost with Word 2008.
> If I can get the Document Map working right, I'll figure out the other stuff
> as I go.
>
> Thanks for any assistance you can provide!
>
>
>
 >> Stay informed about: Document Map Applies Level 1 to Incorrect Paragraphs 

Thanks, Daiya, I'll check it out!

Neil

"Daiya Mitchell" wrote:

> Hi Neil,
>
> Welcome to the Mac, ask as many questions as you need to.
>
> I just finished editing this article. It should be a clear explanation
> of the problem, with some step-by-step instructions for both fixing and
> preventing it. Please be sure to mention it if any part is confusing or
> does not behave as expected.
> http://word.mvps.org/mac/DocMapMac.html
>
> Daiya
>
> Neil wrote:
> > Hi, I recently switched from Windows to OS X when I bought my first Mac. I
> > have been using Word 2007 for Windows for more than a year and have become
> > reliant on the Document Map to navigate through a very long document. I
> > purchased Parallels so that I could continue using Word 2007 while I got used
> > to the Mac environment, but I purchased Office 2008 for Mac when it came out
> > last month.
> >
> > When I opened it and imported my document into Word 2008, I couldn't get the
> > Document Map to work properly. I think I am having the same difficulty that
> > "Obi Wan" had, but I'm no Jedi at Word for Mac yet, and I didn't really
> > understand the answer you sent to him.
> >
> > I have just verified that my "Heading 1" and "Heading 2" designations for
> > chapter and section headings came over correctly from Word 2007, but I'm not
> > sure what to do next to make the Document Map display only the Table of
> > Contents headings that it did in Word 2007 for Windows.
> >
> > Could you possibly give me step-by-step instructions on how to get this
> > fixed? I was very adept at Word 2007, but I'm pretty lost with Word 2008.
> > If I can get the Document Map working right, I'll figure out the other stuff
> > as I go.
> >
> > Thanks for any assistance you can provide!
> >
> >
> >
>
 >> Stay informed about: Document Map Applies Level 1 to Incorrect Paragraphs 

It worked! It worked! I ran the script and it COMPLETELY fixed my Document
Map! Now I can get back to work on my book - THANK YOU!!

Neil


"Daiya Mitchell" wrote:

> Hi Neil,
>
> Welcome to the Mac, ask as many questions as you need to.
>
> I just finished editing this article. It should be a clear explanation
> of the problem, with some step-by-step instructions for both fixing and
> preventing it. Please be sure to mention it if any part is confusing or
> does not behave as expected.
> http://word.mvps.org/mac/DocMapMac.html
>
> Daiya
>
> Neil wrote:
> > Hi, I recently switched from Windows to OS X when I bought my first Mac. I
> > have been using Word 2007 for Windows for more than a year and have become
> > reliant on the Document Map to navigate through a very long document. I
> > purchased Parallels so that I could continue using Word 2007 while I got used
> > to the Mac environment, but I purchased Office 2008 for Mac when it came out
> > last month.
> >
> > When I opened it and imported my document into Word 2008, I couldn't get the
> > Document Map to work properly. I think I am having the same difficulty that
> > "Obi Wan" had, but I'm no Jedi at Word for Mac yet, and I didn't really
> > understand the answer you sent to him.
> >
> > I have just verified that my "Heading 1" and "Heading 2" designations for
> > chapter and section headings came over correctly from Word 2007, but I'm not
> > sure what to do next to make the Document Map display only the Table of
> > Contents headings that it did in Word 2007 for Windows.
> >
> > Could you possibly give me step-by-step instructions on how to get this
> > fixed? I was very adept at Word 2007, but I'm pretty lost with Word 2008.
> > If I can get the Document Map working right, I'll figure out the other stuff
> > as I go.
> >
> > Thanks for any assistance you can provide!
> >
> >
> >
>
 >> Stay informed about: Document Map Applies Level 1 to Incorrect Paragraphs 

Glad to help. Glad the article made sense--that was the first test run
on it.

Neil wrote:
> It worked! It worked! I ran the script and it COMPLETELY fixed my Document
> Map! Now I can get back to work on my book - THANK YOU!!
>
> Neil
>
>
> "Daiya Mitchell" wrote:
>
>
>> Hi Neil,
>>
>> Welcome to the Mac, ask as many questions as you need to.
>>
>> I just finished editing this article. It should be a clear explanation
>> of the problem, with some step-by-step instructions for both fixing and
>> preventing it. Please be sure to mention it if any part is confusing or
>> does not behave as expected.
>> http://word.mvps.org/mac/DocMapMac.html
>>
>> Daiya
>>
>>
>>
 >> Stay informed about: Document Map Applies Level 1 to Incorrect Paragraphs 

Hi Daiya:

That's a great article :-) The only comment I would make is that this is
"definitely" a bug! The feature is SUPPOSED to suppress the autoformat if
the document already contains Heading styles. WinWord does this correctly
since Word 2003.

Cheers


On 19/3/08 4:21 AM, in article eXeyckSiIHA.4468.TakeThisOut@TK2MSFTNGP03.phx.gbl, "Daiya
Mitchell" wrote:

> Hi Neil,
>
> Welcome to the Mac, ask as many questions as you need to.
>
> I just finished editing this article. It should be a clear explanation
> of the problem, with some step-by-step instructions for both fixing and
> preventing it. Please be sure to mention it if any part is confusing or
> does not behave as expected.
> http://word.mvps.org/mac/DocMapMac.html
>
> Daiya
>
> Neil wrote:
>> Hi, I recently switched from Windows to OS X when I bought my first Mac. I
>> have been using Word 2007 for Windows for more than a year and have become
>> reliant on the Document Map to navigate through a very long document. I
>> purchased Parallels so that I could continue using Word 2007 while I got used
>> to the Mac environment, but I purchased Office 2008 for Mac when it came out
>> last month.
>>
>> When I opened it and imported my document into Word 2008, I couldn't get the
>> Document Map to work properly. I think I am having the same difficulty that
>> "Obi Wan" had, but I'm no Jedi at Word for Mac yet, and I didn't really
>> understand the answer you sent to him.
>>
>> I have just verified that my "Heading 1" and "Heading 2" designations for
>> chapter and section headings came over correctly from Word 2007, but I'm not
>> sure what to do next to make the Document Map display only the Table of
>> Contents headings that it did in Word 2007 for Windows.
>>
>> Could you possibly give me step-by-step instructions on how to get this
>> fixed? I was very adept at Word 2007, but I'm pretty lost with Word 2008.
>> If I can get the Document Map working right, I'll figure out the other stuff
>> as I go.
>>
>> Thanks for any assistance you can provide!
>>
>>
>>

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:john@mcghie.name
 >> Stay informed about: Document Map Applies Level 1 to Incorrect Paragraphs 

Thanks much, John! I made that edit.

John McGhie wrote:
> Hi Daiya:
>
> That's a great article :-) The only comment I would make is that this is
> "definitely" a bug! The feature is SUPPOSED to suppress the autoformat if
> the document already contains Heading styles. WinWord does this correctly
> since Word 2003.
>
> Cheers
>
>
> On 19/3/08 4:21 AM, in article eXeyckSiIHA.4468 DeleteThis @TK2MSFTNGP03.phx.gbl, "Daiya
> Mitchell" wrote:
>
>
>> Hi Neil,
>>
>> Welcome to the Mac, ask as many questions as you need to.
>>
>> I just finished editing this article. It should be a clear explanation
>> of the problem, with some step-by-step instructions for both fixing and
>> preventing it. Please be sure to mention it if any part is confusing or
>> does not behave as expected.
>> http://word.mvps.org/mac/DocMapMac.html
>>
>> Daiya
 >> Stay informed about: Document Map Applies Level 1 to Incorrect Paragraphs 

Daiya, I was wondering if Word 2008 provides any mechanism to control the
font size of the words in the Document Map? If not, fine, I'm ecstatic to
have the functionality again. But I'm old, and the typeface is small, and it
would be nice if I could make it bigger. Is there a way to do that?

Thanks!
Neil


"Daiya Mitchell" wrote:

> Thanks much, John! I made that edit.
>
> John McGhie wrote:
> > Hi Daiya:
> >
> > That's a great article :-) The only comment I would make is that this is
> > "definitely" a bug! The feature is SUPPOSED to suppress the autoformat if
> > the document already contains Heading styles. WinWord does this correctly
> > since Word 2003.
> >
> > Cheers
> >
> >
> > On 19/3/08 4:21 AM, in article eXeyckSiIHA.4468.RemoveThis@TK2MSFTNGP03.phx.gbl, "Daiya
> > Mitchell" wrote:
> >
> >
> >> Hi Neil,
> >>
> >> Welcome to the Mac, ask as many questions as you need to.
> >>
> >> I just finished editing this article. It should be a clear explanation
> >> of the problem, with some step-by-step instructions for both fixing and
> >> preventing it. Please be sure to mention it if any part is confusing or
> >> does not behave as expected.
> >> http://word.mvps.org/mac/DocMapMac.html
> >>
> >> Daiya
>
 >> Stay informed about: Document Map Applies Level 1 to Incorrect Paragraphs 

Actually, yes. The size is controlled by the Document Map style.

Format | Style, select Document Map in the list, click Modify, check the
"add to template" box, change the size (or even font). Click OK. Click
Close (NOT Apply, which will apply the Doc Map style to wherever the
cursor happens to be).

Then it should be bigger for that doc and all new docs. You'll need to
fix old docs and docs from other people one-by-one.

Neil wrote:
> Daiya, I was wondering if Word 2008 provides any mechanism to control the
> font size of the words in the Document Map? If not, fine, I'm ecstatic to
> have the functionality again. But I'm old, and the typeface is small, and it
> would be nice if I could make it bigger. Is there a way to do that?
>
> Thanks!
> Neil
>
>
 >> Stay informed about: Document Map Applies Level 1 to Incorrect Paragraphs 

Excellent! That was so easy, and now I've made it big enough to read
comfortably. Thanks!

Neil


"Daiya Mitchell" wrote:

> Actually, yes. The size is controlled by the Document Map style.
>
> Format | Style, select Document Map in the list, click Modify, check the
> "add to template" box, change the size (or even font). Click OK. Click
> Close (NOT Apply, which will apply the Doc Map style to wherever the
> cursor happens to be).
>
> Then it should be bigger for that doc and all new docs. You'll need to
> fix old docs and docs from other people one-by-one.
>
> Neil wrote:
> > Daiya, I was wondering if Word 2008 provides any mechanism to control the
> > font size of the words in the Document Map? If not, fine, I'm ecstatic to
> > have the functionality again. But I'm old, and the typeface is small, and it
> > would be nice if I could make it bigger. Is there a way to do that?
> >
> > Thanks!
> > Neil
> >
> >
>
 >> Stay informed about: Document Map Applies Level 1 to Incorrect Paragraphs 

Hello, Daiya. I tried to post this question earlier today, but I think it
didn't go thru. If it ends up as a duplicate, I apologize.

I noticed in my new, functioning Document Map that about half of the Chapter
headings (Heading level 1) have the little triangle next to them that allows
you to expand out the subheadings or compress them back again. The other
half of the Chapter headings do not. In looking at the formatting of each
group, I can't spot anything that would obviously make them that way. Do you
happen to know how I can add that triangle to the ones that don't have it?

Thanks for all your help!
Neil


"Daiya Mitchell" wrote:

> Actually, yes. The size is controlled by the Document Map style.
>
> Format | Style, select Document Map in the list, click Modify, check the
> "add to template" box, change the size (or even font). Click OK. Click
> Close (NOT Apply, which will apply the Doc Map style to wherever the
> cursor happens to be).
>
> Then it should be bigger for that doc and all new docs. You'll need to
> fix old docs and docs from other people one-by-one.
>
> Neil wrote:
> > Daiya, I was wondering if Word 2008 provides any mechanism to control the
> > font size of the words in the Document Map? If not, fine, I'm ecstatic to
> > have the functionality again. But I'm old, and the typeface is small, and it
> > would be nice if I could make it bigger. Is there a way to do that?
> >
> > Thanks!
> > Neil
> >
> >
>
 >> Stay informed about: Document Map Applies Level 1 to Incorrect Paragraphs 

Hi Neil,

Not seeing a duplicate, no problem.

Do all of your chapters have subheads? I would expect that a Heading 1
would *not* have a triangle if there is only text under it, no Heading 2
or Heading 3. So there's nothing to expand. Example:

Heading 1 (no triangle)
Heading 1 (with triangle)
Heading 2

Similarly, Heading 2 should only have have a triangle if there is a
Heading 3 under it, and so forth. Unrelated to the formatting of the
actual heading in question, though the formatting of the subheads might
be worth checking.

Does that fit your experience? Entirely possible that there's a bug
related to this, but not one I've noticed or know about.

Glad to help with all this! The Doc Map is a very useful feature, well
worth figuring out and customizing.

Daiya

Neil wrote:
> Hello, Daiya. I tried to post this question earlier today, but I think it
> didn't go thru. If it ends up as a duplicate, I apologize.
>
> I noticed in my new, functioning Document Map that about half of the Chapter
> headings (Heading level 1) have the little triangle next to them that allows
> you to expand out the subheadings or compress them back again. The other
> half of the Chapter headings do not. In looking at the formatting of each
> group, I can't spot anything that would obviously make them that way. Do you
> happen to know how I can add that triangle to the ones that don't have it?
>
> Thanks for all your help!
> Neil
>
>
 >> Stay informed about: Document Map Applies Level 1 to Incorrect Paragraphs