PowerPoint Mac 2004, audio file problem

In article , Max wrote:
> When I receive a PPS file that is supposed to include audio, none is heard.
> Ongoing issue for months.

This may shed some light:

Sounds/Movies don't play, images disappear or links break when I move or email
a presentation
http://www.pptfaq.com/FAQ00155.htm


================================================
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================
 >> Stay informed about: PowerPoint Mac 2004, audio file problem 

Same issue for me. I have never heard the audio from a .pps file, no doubt created in Powerpoint for Windows. The images display perfectly, but silently. I have tried Powerpoint for Mac (2004),<br>
Keynote 2008, and Open Office, all with the same results, great photos no sound. I can even find the sound file, always a slide transition on the first slide and always a .wav file. I've tried opening the file in Windows, then resaving as a .ppt, then opening in one of the Mac programs. Same results, .ppt file works fine in Windows, but in any of the Mac programs, great photos, no sound.
 >> Stay informed about: PowerPoint Mac 2004, audio file problem 

> Thats another common, but very different problem. It, too, has its own web
> page:
>
> Play sounds across multiple slides
> href="http://pptfaq.com/FAQ00047.htm"http://pptfaq.com/FAQ00047.htm

Are the instrux there more or less workable for 2008, Jim?

================================================
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================
 >> Stay informed about: PowerPoint Mac 2004, audio file problem 

Quoting from "Steve Rindsberg" , in article
VA.00003d4c.6b610bad.TakeThisOut@localhost.com, on [DATE:

>
>> Thats another common, but very different problem. It, too, has its own web
>> page:
>>
>> Play sounds across multiple slides
>> href="http://pptfaq.com/FAQ00047.htm"http://pptfaq.com/FAQ00047.htm
>
> Are the instrux there more or less workable for 2008, Jim?
>
> ================================================
> Steve Rindsberg, PPT MVP
> PPT FAQ: www.pptfaq.com
> PPTools: www.pptools.com
> ================================================
>
>

Hi Steve,

Yes, the Mac versions of PowerPoint are pretty much the same as the PC
versions.

WAV files are handled the same way with the 100 kb file size default setting
in preferences (PowerPoint > Preferences > General > Link sounds with file
size greater than ... Kb

All other sounds are handled by QuickTime. The current version of QuickTime
supports these formats followed by their respective file extensions:
AIFF audio: aiff, aif, aifc, cdda
uLaw/AU audio: au, snd, ulw
MIDI: mid, midi, smf, kar
QUALCOMM Purevoice audio: qcp
Sound Designer II: sd2
GSM audio: gsm
AMR Studio: AMR
AAC audio: aac, adts
CAF audio: caf
AC3 audio: ac3
WAVE audio: wav,bwf

Not all of the above are turned on by default in QuickTime's preferences.
Use the Apple menu and choose System Preferences to turn the settings on and
off. Click the QuickTime icon and go to the Advanced tab. Click MIME
settings and then click the disclosure triangle next to Audio to find the
checkboxes to turn each type on or off.

If you want to use a sound file from an audio CD, PowerPoint 2004 & 2008 on
the Mac will rip it for you. Use Insert > Movies and Sounds > Play CD Audio
track. Then select the tracks and the timings within the tracks that you
want to play.

Setting the custom animation so that the sound plays across slides is pretty
much the same, too. Right click, choose Custom Animation, and adjust the
settings there.

-Jim
--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP info http://mvp.support.microsoft.com/
 >> Stay informed about: PowerPoint Mac 2004, audio file problem 

In article , Jim Gordon MVP
wrote:
> Quoting from "Steve Rindsberg" , in article
> VA.00003d4c.6b610bad.DeleteThis@localhost.com, on [DATE:
>
> >
> >> Thats another common, but very different problem. It, too, has its own web
> >> page:
> >>
> >> Play sounds across multiple slides
> >> href="http://pptfaq.com/FAQ00047.htm"http://pptfaq.com/FAQ00047.htm
> >
> > Are the instrux there more or less workable for 2008, Jim?
> >
> > ================================================
> > Steve Rindsberg, PPT MVP
> > PPT FAQ: www.pptfaq.com
> > PPTools: www.pptools.com
> > ================================================
> >
> >
>
> Hi Steve,
>
> Yes, the Mac versions of PowerPoint are pretty much the same as the PC
> versions.
>
> WAV files are handled the same way with the 100 kb file size default setting
> in preferences (PowerPoint > Preferences > General > Link sounds with file
> size greater than ... Kb
>
> All other sounds are handled by QuickTime. The current version of QuickTime
> supports these formats followed by their respective file extensions:
> AIFF audio: aiff, aif, aifc, cdda
> uLaw/AU audio: au, snd, ulw
> MIDI: mid, midi, smf, kar
> QUALCOMM Purevoice audio: qcp
> Sound Designer II: sd2
> GSM audio: gsm
> AMR Studio: AMR
> AAC audio: aac, adts
> CAF audio: caf
> AC3 audio: ac3
> WAVE audio: wav,bwf
>
> Not all of the above are turned on by default in QuickTime's preferences.
> Use the Apple menu and choose System Preferences to turn the settings on and
> off. Click the QuickTime icon and go to the Advanced tab. Click MIME
> settings and then click the disclosure triangle next to Audio to find the
> checkboxes to turn each type on or off.
>
> If you want to use a sound file from an audio CD, PowerPoint 2004 & 2008 on
> the Mac will rip it for you. Use Insert > Movies and Sounds > Play CD Audio
> track. Then select the tracks and the timings within the tracks that you
> want to play.
>

Updated ... thanks, Jim. One question though: IIRC, on the PC, inserting an
Audio Track from CD creates a link rather than ripping the sound file. Is it
actually different in 2004/2008? And if so, does it rip to a file and create a
link to it, or rip to WAV and embed?

(well, Steve, you COULD try it ...)

Yeah, but the office is a mess, the mac's buried under a rubble of books and
papers ... at least I *think* it's under there somewhere ... excuses mumble
mumble excuses ....


================================================
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================
 >> Stay informed about: PowerPoint Mac 2004, audio file problem 

Quoting from "Steve Rindsberg" , in article
VA.00003d50.6c602066 DeleteThis @localhost.com, on [DATE:

> In article , Jim Gordon MVP
> wrote:
>> Quoting from "Steve Rindsberg" , in article
>> VA.00003d4c.6b610bad DeleteThis @localhost.com, on [DATE:
>>
>>>
>>>> Thats another common, but very different problem. It, too, has its own
>>>> web
>>>> page:
>>>>
>>>> Play sounds across multiple slides
>>>> href="http://pptfaq.com/FAQ00047.htm"http://pptfaq.com/FAQ00047.htm
>>>
>>> Are the instrux there more or less workable for 2008, Jim?
>>>
>>> ================================================
>>> Steve Rindsberg, PPT MVP
>>> PPT FAQ: www.pptfaq.com
>>> PPTools: www.pptools.com
>>> ================================================
>>>
>>>
>>
>> Hi Steve,
>>
>> Yes, the Mac versions of PowerPoint are pretty much the same as the PC
>> versions.
>>
>> WAV files are handled the same way with the 100 kb file size default setting
>> in preferences (PowerPoint > Preferences > General > Link sounds with file
>> size greater than ... Kb
>>
>> All other sounds are handled by QuickTime. The current version of QuickTime
>> supports these formats followed by their respective file extensions:
>> AIFF audio: aiff, aif, aifc, cdda
>> uLaw/AU audio: au, snd, ulw
>> MIDI: mid, midi, smf, kar
>> QUALCOMM Purevoice audio: qcp
>> Sound Designer II: sd2
>> GSM audio: gsm
>> AMR Studio: AMR
>> AAC audio: aac, adts
>> CAF audio: caf
>> AC3 audio: ac3
>> WAVE audio: wav,bwf
>>
>> Not all of the above are turned on by default in QuickTime's preferences.
>> Use the Apple menu and choose System Preferences to turn the settings on and
>> off. Click the QuickTime icon and go to the Advanced tab. Click MIME
>> settings and then click the disclosure triangle next to Audio to find the
>> checkboxes to turn each type on or off.
>>
>> If you want to use a sound file from an audio CD, PowerPoint 2004 & 2008 on
>> the Mac will rip it for you. Use Insert > Movies and Sounds > Play CD Audio
>> track. Then select the tracks and the timings within the tracks that you
>> want to play.
>>
>
> Updated ... thanks, Jim. One question though: IIRC, on the PC, inserting an
> Audio Track from CD creates a link rather than ripping the sound file. Is it
> actually different in 2004/2008? And if so, does it rip to a file and create a
> link to it, or rip to WAV and embed?
>
> (well, Steve, you COULD try it ...)
>
> Yeah, but the office is a mess, the mac's buried under a rubble of books and
> papers ... at least I *think* it's under there somewhere ... excuses mumble
> mumble excuses ....
>
>
> ================================================
> Steve Rindsberg, PPT MVP
> PPT FAQ: www.pptfaq.com
> PPTools: www.pptools.com
> ================================================
>
>
Hi Steve,

I tried it. The Insert Sound from CD process creates a link and does not
embed the sound. It will not rip the sound file nor does it create a linked
audio file if you use File > Save As > PowerPoint package and the sound is
also lost if using File > Make Movie.

The only way the sound plays is if the music CD is in the CD drive. So this
option is not the best way to play audio in a presentation.

-Jim
--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP info http://mvp.support.microsoft.com/
 >> Stay informed about: PowerPoint Mac 2004, audio file problem 

> I tried it.

Thanks ...

> The Insert Sound from CD process creates a link and does not
> embed the sound. It will not rip the sound file nor does it create a linked
> audio file if you use File > Save As > PowerPoint package and the sound is
> also lost if using File > Make Movie.
>
> The only way the sound plays is if the music CD is in the CD drive. So this
> option is not the best way to play audio in a presentation.

True. On the other hand, that makes it easier for me. Nothing's changed from the
earlier versions / Windows versions of PPT. No need for a rewrite. Whew.


================================================
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================
 >> Stay informed about: PowerPoint Mac 2004, audio file problem 

Quoting from "Steve Rindsberg" , in article
VA.00003d54.71f8b59c RemoveThis @localhost.com, on [DATE:

>
>> I tried it.
>
> Thanks ...
>
>> The Insert Sound from CD process creates a link and does not
>> embed the sound. It will not rip the sound file nor does it create a linked
>> audio file if you use File > Save As > PowerPoint package and the sound is
>> also lost if using File > Make Movie.
>>
>> The only way the sound plays is if the music CD is in the CD drive. So this
>> option is not the best way to play audio in a presentation.
>
> True. On the other hand, that makes it easier for me. Nothing's changed from
> the
> earlier versions / Windows versions of PPT. No need for a rewrite. Whew.
>
>
> ================================================
> Steve Rindsberg, PPT MVP
> PPT FAQ: www.pptfaq.com
> PPTools: www.pptools.com
> ================================================
>
>

Today I noticed that Insert > Movies and Sounds > Sound from File lets you
browse your iTunes sounds and playlists. When I select a sound sometimes it
imports and sometimes it doesn't. I can't find what's in common with which
ones can and which ones can't be imported, but when I save as a PowerPoint
package PowerPoint does copy the sounds into the new folder that it makes.

--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP info http://mvp.support.microsoft.com/
 >> Stay informed about: PowerPoint Mac 2004, audio file problem 

In article , Jim Gordon MVP
wrote:
> Quoting from "Steve Rindsberg" , in article
> VA.00003d54.71f8b59c.DeleteThis@localhost.com, on [DATE:
>
> >
> >> I tried it.
> >
> > Thanks ...
> >
> >> The Insert Sound from CD process creates a link and does not
> >> embed the sound. It will not rip the sound file nor does it create a linked
> >> audio file if you use File > Save As > PowerPoint package and the sound is
> >> also lost if using File > Make Movie.
> >>
> >> The only way the sound plays is if the music CD is in the CD drive. So this
> >> option is not the best way to play audio in a presentation.
> >
> > True. On the other hand, that makes it easier for me. Nothing's changed from
> > the
> > earlier versions / Windows versions of PPT. No need for a rewrite. Whew.
> >
> >
> > ================================================
> > Steve Rindsberg, PPT MVP
> > PPT FAQ: www.pptfaq.com
> > PPTools: www.pptools.com
> > ================================================
> >
> >
>
> Today I noticed that Insert > Movies and Sounds > Sound from File lets you
> browse your iTunes sounds and playlists. When I select a sound sometimes it
> imports and sometimes it doesn't. I can't find what's in common with which
> ones can and which ones can't be imported, but when I save as a PowerPoint
> package PowerPoint does copy the sounds into the new folder that it makes.

In iTunes, some sounds will have DRM and some won't, I suspect.

Windows PPT respects DRM and won't let you use rights-managed sounds. It's likely
that it's the same on this side of the gulch. ;-)

================================================
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================
 >> Stay informed about: PowerPoint Mac 2004, audio file problem 

Quoting from "Steve Rindsberg" , in article
VA.00003d77.0fe94ef7.TakeThisOut@localhost.com, on [DATE:

>> Today I noticed that Insert > Movies and Sounds > Sound from File lets you
>> browse your iTunes sounds and playlists. When I select a sound sometimes it
>> imports and sometimes it doesn't. I can't find what's in common with which
>> ones can and which ones can't be imported, but when I save as a PowerPoint
>> package PowerPoint does copy the sounds into the new folder that it makes.
>
> In iTunes, some sounds will have DRM and some won't, I suspect.
>
> Windows PPT respects DRM and won't let you use rights-managed sounds. It's
> likely
> that it's the same on this side of the gulch. ;-)

That very well could be. But in ppt 2004 I was able to import a wav file I
made but the same file would not work in ppt 2008. I'd like to think there
was rhyme and reason, but I think it's probably just a bug.

-Jim
--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP info http://mvp.support.microsoft.com/
 >> Stay informed about: PowerPoint Mac 2004, audio file problem 

In article , Jim Gordon MVP
wrote:
> Quoting from "Steve Rindsberg" , in article
> VA.00003d77.0fe94ef7.TakeThisOut@localhost.com, on [DATE:
>
> >> Today I noticed that Insert > Movies and Sounds > Sound from File lets you
> >> browse your iTunes sounds and playlists. When I select a sound sometimes it
> >> imports and sometimes it doesn't. I can't find what's in common with which
> >> ones can and which ones can't be imported, but when I save as a PowerPoint
> >> package PowerPoint does copy the sounds into the new folder that it makes.
> >
> > In iTunes, some sounds will have DRM and some won't, I suspect.
> >
> > Windows PPT respects DRM and won't let you use rights-managed sounds. It's
> > likely
> > that it's the same on this side of the gulch. ;-)
>
> That very well could be. But in ppt 2004 I was able to import a wav file I
> made but the same file would not work in ppt 2008. I'd like to think there
> was rhyme and reason, but I think it's probably just a bug.

Argghh. I don't know offhand whether WAV even supports DRM, come to think of
it. I'll ask around. But it does seem to have more legs than that.


================================================
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================
 >> Stay informed about: PowerPoint Mac 2004, audio file problem 

Quoting from "mark2@officeformac.com" , in article
ee7f533.20 DeleteThis @webcrossing.caR9absDaxw, on [DATE:

> From Mark2, was Mark, can't remember what email address I used originally. I
> appreciate the answer from Jim Gordon, but the question is still unanswered.
> The reference he gave tells how to make a PPT file that everyone can use. Once
> made there is no mention of how to "fix" it. I have fixed the problem by
> telling folks not to send me pps files with sound in them. I think the real
> answer is that "it just can't be done." Once the file is made into pps on a
> Windows machine, it's done, you can't get sound from it on a Mac, any Mac,
> ever.

Hi,

It sounds like (oooo a pun!) the problem is not Mac vs Windows, it's that
the Windows people don't understand how to embed a sound into a PowerPoint
presentation.

If a sound is embedded, that means the sound is now part of the PowerPoint
file itself.

But if a sound is linked, then the sound is played from the file location
that the sound file happens to be located. PowerPoint keeps the entire file
path, but that path is most likely valid only on the computer on which the
presentation was made. If the presentation is sent to another computer by
email or any other means, then the link is broken - even if the sound file
is sent along with the presentation.

So the person who made the presentation in the first place had to know
enough to use a WAV file format for the sound and to change the powerpoint
preference on the General tab in Windows PowerPoint so that the file size is
larger than the file size of the sound file. Otherwise it just won't play
on any other computer - Mac or PC.

It can be done - and quite easily, once the Windows people learn a few
simple things about the way PowerPoint works.

-Jim

--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP info http://mvp.support.microsoft.com/
 >> Stay informed about: PowerPoint Mac 2004, audio file problem 

> That very well could be. But in ppt 2004 I was able to import a wav file I
> made but the same file would not work in ppt 2008. I'd like to think there
> was rhyme and reason, but I think it's probably just a bug.

Just a bit of followup, though it's by no means clear that this is the issue in
this particular thread ...

WAV files can indeed carry DRM information. Previous versions of PPT didn't pay
any attention to DRM but on the Windows side they have since PPT 2003. You can
no longer embed or even use media that's DRM protected. If 2008 now honors DRM
protection (which I suspect it does), that could account for some failures to
play media.

In those cases, the file would fail to import in the first place rather than
fail to play on Computer B after having been imported into a presentation on
Computer A.


================================================
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================
 >> Stay informed about: PowerPoint Mac 2004, audio file problem